Administrative Coordinator Resume Sample

Administrative Coordinators provide support to a company’s staff. Their duties include answering calls, drafting memos, scheduling appointments, greeting visitors, distributing mail, and Creating company policies. To become an administrative coordinator, you must obtain a high school diploma or its equivalent. Administrative Coordinators must demonstrate customer service skills, interpersonal skills, problem-solving skills, computer savvy, professionalism, time management, and communication skills.

A good resume is well-written and concise. It should be neat and easy to read, listing previous experience in a logical order.

Our resume samples will provide you with multiple examples of what you can include when writing your resume.

The Best Administrative Coordinator Resume Samples

These are some examples of accomplishments we have handpicked from real Administrative Coordinator resumes for your reference.

Administrative Coordinator

  • Hire/schedule college assistants and federal work-study employees.
  • Worked with Human Resources as the departmental coordinator in hiring new adjunct employees.
  • Collaborate with the adjunct supervisor to facilitate orientation for new hires and ensure that appropriate support services are provided.
  • Maintained the flow of information between departmental staff and the appropriate departments.
  • Gave satisfactory reviews for each report received and graded them with a score of 80% or above.

Administrative Coordinator

  • Accurately processed tuition reimbursement for nursing staff, managing a $2M budget.
  • Played a key role in transitioning reimbursement process from paper to electronic.
  • Improved filing system efficiency, resulting in successful regulatory agency visits and audits.
  • Commended by the Director and Assistant Director of Pharmacy, Senior Director of Nursing Education, and Education Specialists for providing outstanding administrative support services.
  • Regularly scheduled meetings, when requested, with Director to develop recommendations for business growth for increased market share by increasing market penetration at the corporate level.

Administrative Coordinator

  • Organize and coordinate meetings, including identifying needed resources and arranging for required support (i.e. Technical, A/V, etc.) for meetings and events.
  • Setup and coordinate meetings, cancel meetings based on knowledge of the subject matter and attendees, identifies information that can be disseminated and to whom and assists with special events planning.
  • Gathers data and/or information from various sources and prepares summary reports based on compiled information.
  • Trained and supervised staff members to maintain effective communication using phone systems and teleconferencing systems.
  • Verified travel time requested by management to determine appropriate travel time based on actual time spent traveling as determined by GPS (global positioning system).

Administrative Coordinator

  • Assists with the scheduling of preventive maintenance or testing for HVAC, BMS, annual backflow testing as well as building maintenance and repairs as needed.
  • Assists with the scheduling and coordinating of fire drills every six months, maintains documentation on such activities.
  • Works with Practice Administrator and FPO Marketing Team on marketing initiatives, attends events and meets with internal and external practices/businesses to promote ColumbiaDoctors.
  • Provided cost and time efficient support for the Human Resource department.
  • Accomplished job responsibilities with minimal supervision and received exemplary performance reviews.

Administrative Coordinator

  • Maintained and facilitated bank deposits, processed insurance payments and managed outstanding AR.
  • Acted as a liaison between patients and medical staff; provided administrative support to all medical staff.
  • Responsibilities also included data input of patient demographics, verifying patient insurance coverage, obtaining medical referrals, and prior authorizations/determinations.
  • Assisted employees with providing information to the state of California so that updated employee files could be delivered to state regulators within fifteen business days of request.
  • Served as a research assistant for an advisor who wrote speeches for an elected official; used resources at the library and on-line to gather information pertinent to speeches.

Administrative Coordinator

  • Managing the Director and Faculty calendars under minimal direction, including organizing large, complex meetings involving multiple parties both internal and external to the organization, and all travel arrangements.
  • Coordinate and set up on-site Seminar Series Seminars, guest visits and special center events; meeting preparation (produces emails blast/announcements; coordinating the logistics and technical support, catering arrangements, etc.) and other related activities.
  • Preparing, processing, reconciling, verifying and tracking the Center’s purchase orders, reimbursements, expense reports, and invoice payments.
  • Processing weekly timesheets, ensuring vacation and sick time are tracked in the system; facilitating resolutions to any payroll errors; trouble shooting issues and request.
  • Administered a full range of executive administrative tasks for ten offices with a total of 153 employees.

Administrative Coordinator

  • Responsible for oversight of program operations and all administrative activities related to the Cardiac Transplant/VAD Program.
  • Implements and monitors changes required related to various regulatory agency standards; manages compliance UNOS, CMS, and Joint Commission Institutional and Department rules and regulations.
  • Coordinate and maintain documentation of new clinical staff training and education.
  • Goals included: clerical support and processing, international business correspondence, managing workloads, supervising interns and assistants, maintaining professional and technical excellence, meeting deadlines for corporate reports.
  • Supported 150 staff and faculty in the University’s administrative pilot program while providing outstanding leadership and communication skills.

Administrative Coordinator

  • Coordinate and perform a wide range of operational activities for 2 departments; serves as a liaison with other departments, faculty, staff, students and external constituencies and regulators in the resolution of a variety of day to day administrative and operational issues, including notifications and follow-up regarding time-sensitive compliance records or information as needed by other departments and external constituencies.
  • Assess and respond to employee, visitor and outside inspector visits and telephone calls regarding University policy, rules and procedures.
  • Coordinate and schedule mandated equipment calibrations/certifications, radiation surveys, other inspections and maintain required documentation to ensure compliance.
  • Transcribe and distribute minutes, material, agendas and member roster for Safety Committee, Institutional Biosafety Committee and Compliance Committee.
  • Directed and supervised the administrative, clerical, and secretarial staff.

Administrative Coordinator

  • Communicate with staff and faculty to reserve spaces, speakers, technology set-up and meals for events.
  • Worked with various transportation venues to arrange travel for students, faculty and administrators.
  • Created reports, charts, invitations and correspondence as required for event set-up and tracking.
  • Assisted in the supervision and implementation of policies, procedures, and rules; maintained schedules for assigned staff.
  • Managed the intake procedures for new personnel; assisted in determining qualifications of incoming applicants.

Administrative Coordinator

  • Responsible for securing insurance verification and authorizations to initiate patient care, with careful attention to insurance criteria for a timely collection of co-pays and reimbursements.
  • Performed patient registration with Invision, and patient data entry with Redoc and Soarian office programs.
  • Schedule a high volume of patient appointments supporting a 19 person staff of physical, occupational, speech pathology and pediatric therapists.
  • Maintain accurate and detailed records of co-payments for weekly reconciliation reports for all four departments, and input treatment charges for therapists’ sessions.
  • Employed effective time management techniques to overcome deadlines by producing a greater number of appointments/visits/meetings and efficiently completing projects.

Administrative Coordinator

  • Assisted with program planning, development, implementation and evaluation.
  • Assisted Program Director in preparation of all reports and ensure they are submitted in a timely manner and maintaining the filing system and to DOH and DOE.
  • Monthly update of staff and school calendar, ensure all time cards and documents are done correctly.
  • Trained personnel and assisted other staff with all aspects of human resources management such as job postings, employment applications & cover letters.
  • Minimized the time required to complete daily tasks by 50%; recognized for work excellence.

Administrative Coordinator

  • Provided exceptional programming to students and families while supervising the review and completion of due process claims.
  • Corresponds with parents including public advocacy groups regarding the status of legal cases filed by parents.
  • Display the highest ethical and professional behavior and confidentiality with families.
  • Organized and managed the flow of information and materials through the clerical department.
  • Attended scheduled meetings with Division Directors, Department Heads, Administrative Support Staff, and other Administrative Staff for Divisional Administration; specialized in administration of benefits, retirement, payroll, HRM Management System, Personnel Records and Job Postings.

Wrap Up

You need to make sure your resume stands out amongst the other candidates. It is the first impression that employers have of your work experience and skills. Use the samples above to put together a resume that best suits your needs and helps you get the job you want.

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